Church Cashbook User Manual

Church Cashbook may contain personal data (especially in Gift Aid and in receipts). Follow your church’s data protection policy.

Policy pages

These pages exist site-wide and are linked from the footer. Your local governance rules apply.

• Privacy Policy
• GDPR / Data Protection
• Data Retention Policy
• Terms & Conditions

Why the system avoids deletion

Deleting financial records makes audits difficult. Church Cashbook uses a void-not-delete approach:

• Voided transactions remain visible but do not affect totals.
• A reason for voiding helps explain what changed.
• Logs provide an audit trail of actions.

Receipts and documents

• Upload only what is necessary for financial evidence.
• Receipts may contain names, addresses or bank details.
• Avoid putting unnecessary personal data into transaction descriptions.