Church Cashbook User Manual

Record money in and money out simply, while the system maintains proper accounting and audit integrity behind the scenes.

Simple entry, robust accounting

• You enter transactions as Money in (receipts) or Money out (payments).
• You always choose a Category and add a clear description.
• The system stores the accounting structure needed for reporting, budgets, and year-end packs.

Audit and activity logs

Important actions are recorded so that the church, deanery and examiners can see what happened and when.

• Adding and editing transactions
• Voiding and unvoiding
• Clear / unclear status changes
• Administrative changes (where applicable)

No deletions (void instead)

If you make a mistake, you do not delete the transaction. You void it (with a reason) and then enter a corrected transaction. Voided items remain visible for transparency but do not affect totals.

Financial year (FY)

Reports work by financial year. The system uses an opening balance per financial year so that your running totals start from the correct point.