Church Cashbook Admin Manual

Administrators may view Accounts and Categories using the existing read-only pages.

Accounts

Accounts represent the ledger headings used in the double-entry accounting engine — bank accounts, income headings, expenditure headings, and equity accounts. These are diocese-standard and should not be modified by parish-level users. Changes to the account structure affect all transactions and reports and should only be made by a superadmin after careful consideration.

Categories

Every transaction must be assigned a category. Categories map to SOFA headings (receipts and payments structure) and drive the year-end accounts, monthly summary reports, and budget variance analysis. There are two levels:

• Master categories are diocese-wide and define the standard SOFA structure. These are set at diocese level and should not be changed without considering the impact on all parish reports.
• Church categories allow individual parishes to subdivide master categories for their own reporting — for example, splitting a single "Planned giving" heading into multiple sub-categories.