Church Cashbook Data Schema Manual

Canonical category definitions used for reporting and budgeting.

Purpose

The master_categories table defines the canonical category list available across the system. These are typically income/expense classifications used for reporting and budgeting.

How it relates to the system

• May be copied or referenced into church_categories for church-specific use.
• Used by reporting (Monthly Summary, Year-End Pack, Budget variance).

Columns

• id — int UNSIGNED NOT NULL
• name — varchar(150) NOT NULL
• kind — enum('income' ,'expense') NOT NULL
• is_active — tinyint(1) NOT NULL DEFAULT '1'
• sort_order — int NOT NULL DEFAULT '0'

Indexes

• PRIMARY KEY `id`

Constraints

• No foreign keys detected in pasted DDL.

Operational notes

• Reference data: treat as semi-static configuration data.
• Governance: changing or deleting master categories can affect reporting consistency across churches.
• Best practice: prefer deactivation (if supported) rather than deletion.

DDL

-- phpMyAdmin SQL Dump
-- version 5.2.1
-- https://www.phpmyadmin.net/
--
-- Host: localhost:8889
-- Generation Time: Feb 24, 2026 at 07:53 PM
-- Server version: 8.0.40
-- PHP Version: 8.3.14

SET SQL_MODE = "NO_AUTO_VALUE_ON_ZERO";
START TRANSACTION;
SET time_zone = "+00:00";


/*!40101 SET @OLD_CHARACTER_SET_CLIENT=@@CHARACTER_SET_CLIENT */;
/*!40101 SET @OLD_CHARACTER_SET_RESULTS=@@CHARACTER_SET_RESULTS */;
/*!40101 SET @OLD_COLLATION_CONNECTION=@@COLLATION_CONNECTION */;
/*!40101 SET NAMES utf8mb4 */;

--
-- Database: `church_accounts`
--

-- --------------------------------------------------------

--
-- Table structure for table `master_categories`
--

CREATE TABLE `master_categories` (
  `id` int UNSIGNED NOT NULL,
  `name` varchar(150) NOT NULL,
  `kind` enum('income','expense') NOT NULL,
  `is_active` tinyint(1) NOT NULL DEFAULT '1',
  `sort_order` int NOT NULL DEFAULT '0'
) ENGINE=InnoDB DEFAULT CHARSET=utf8mb4 COLLATE=utf8mb4_0900_ai_ci;

--
-- Indexes for dumped tables
--

--
-- Indexes for table `master_categories`
--
ALTER TABLE `master_categories`
  ADD PRIMARY KEY (`id`),
  ADD UNIQUE KEY `uq_master_name_kind` (`name`,`kind`);

--
-- AUTO_INCREMENT for dumped tables
--

--
-- AUTO_INCREMENT for table `master_categories`
--
ALTER TABLE `master_categories`
  MODIFY `id` int UNSIGNED NOT NULL AUTO_INCREMENT;
COMMIT;

/*!40101 SET CHARACTER_SET_CLIENT=@OLD_CHARACTER_SET_CLIENT */;
/*!40101 SET CHARACTER_SET_RESULTS=@OLD_CHARACTER_SET_RESULTS */;
/*!40101 SET COLLATION_CONNECTION=@OLD_COLLATION_CONNECTION */;