Church Cashbook Maintenance Manual

Purpose and scope of operational oversight.

Purpose of this manual

This manual is for the person responsible for the day-to-day operation of Church Cashbook on behalf of the Diocese — typically the system administrator or a designated IT contact. It covers routine checks, backup verification, security oversight, and the procedures to follow when something goes wrong.

It is not a user guide for parish treasurers (see the User Manual) and it is not a developer reference (see the Schema Manual). Its audience is the person who keeps the system running and who would be the first point of contact in an incident.

Scope

• Monthly and quarterly operational checks
• Backup and recovery procedures
• Security health oversight
• Release and change control
• Incident response
• Planned and unplanned outage procedures

Assumptions

This manual assumes the system is hosted on Rochen managed hosting (Apache, MariaDB 11.4, PHP 8.4) and that the administrator has access to cPanel, phpMyAdmin, and the server file manager or SFTP. It also assumes familiarity with the Church Cashbook admin interface.

Procedures marked with ☐ are checklist items intended to be printed and signed off. Retain completed checklists for governance purposes.